Welcome!
The Central Midwest District UUA merged in 2013 with the Districts of Heartland and Prairie Star to form the MidAmerica Region of the Unitarian Universalist Association.
This site is for archival information only. For the latest events and news, please go to MidAmericaUUA.org.

CMwD Annual Reports

Warren Thom, Treasurer

cmwdboard-warrenAnnual Report 2011

It has been my pleasure to serve as your treasurer for the last 5 years. You will elect a new treasurer a year from now. If you are interested or know of a candidate, please talk with a nominating committee member or with Brian Covell, Meredith Beckman, or Nancy Armstrong. 

Central Midwest District is generally in sound condition. Our situation at this time has experienced a rebound of its invested funds from the drastic hits taken by nearly all equity markets in 2008. Our reserves are about 30% in CDs and 70% in socially responsible funds. Yields from any certificates of deposits have dropped from around 4% to around 1% and thus are not very helpful as an income source for providing a cash flow cushion. While we have used some of our reserves at times when our cash flow became too tight, we still have a safe cushion to operate the district securely well into the future.

During the last year we were informed by our consulting accountant, Mark Cull, of several changes that would improve our reporting and record keeping. One of those concerns was precipitated by an inquiry into our insurance coverage. We were told that if we want insurance coverage for “affiliated” organizations under our policy, then the affiliates need to be clearly affiliated with CMWD. From an accounting point of view that would require financial record keeping and oversight. If affiliated groups in your local congregations use the facilities of your church, then I would suggest you read your insurance policy carefully.

The budget for the CMWD is prepared over the winter months and is discussed and approved at the board meeting prior to District Assembly. This has been our procedure under policy governance for the last three years. The proposed by-law amendment is proposed to make the procedure clearer.

Last year, with lower contributions and thus less income, we had a reduced, but balanced budget. As a way to hold down expenses, our staff worked under an understanding of accepting week long furloughs during the year (July 2010 - June 2011). This plan was reflected in the last budget.

The budget for the coming year reflects a planned return to the normal, non-furlough, work year for the full time staff. While no salary increases are in the budget, returning to a full work year, requires a larger budget line for staff services. The plan for next year, 2011-2012, is a deficit budget of about $13,000. While our staff has often operated to keep expenses low and run a balance of income to expenses, next year may or may not be as successful as we have been in the past.  In 2012, CMWD will likely consider an increase of fair share from $21 to $23. Currently we are on the lower end of fair share amounts among the districts of the UUA. A stronger economy would help us, but at this time a better economy is still uncertain.

Respectfully Submitted,

Warren Thom

Treasurer

Budget 2011-12

Central Midwest District,UUA

Budget 2011-12

Board Approved






February 2011

ORIGINAL 2010-11 Budget


2010-11 Projected Final


Proposed 2011-12 Budget

Income 

4000 District Contributions

202,102

198,668

200,655

4010 UUA APF Share

33,916

29,712

30,009

4020 MUUC/MUUF District Share

35,938

32,523

32,848

Total Income

271,956

260,903

263,512

Expenses

5000 Staff Compensation & Benefits

Total 5010 Congregational Services Director

41,901

43,113

44,517

5040 Cong Services Dir Professional Expenses

12,000

12,000

10,500

Total 5020 Faith Dev & Growth Director

57,571

59,237

61,166

5050 Faith Dev & Growth Dir Professional Expenses

12,000

12,000

10,500

Total 5030 District Administrator

53,467

57,138

57,329

5060 DistAdmin Prof Exp

2,000

2,000

2,000

Total 5070 Writer & Event Planner

7,091

3,802

3,500

5075 Writer & Event Planner Prof Exp

1,600

800

1,600

Total 5080 Youth/YA Coordinator

19,276

19,057

22,626

5085 Youth/Young Adult Prof Exp

4,000

4,000

4,000

Total 5090 Communications Coordinator

15,930

16,190

21,183

5095 Comm Coord Prof Exp

900

900

900

5099 Organization-Paid Payroll Taxes

11,166

11,166

6,269

Total 5000 Staff Compensation & Benefits

238,901

225,213

246,089

5100 District Office

5105 Supplies/Office Expense

750

750

750

Total 5110 Office/Storage Space

1,300

1,500

1,500

5115 Telephone

4,500

7,000

7,000

5120 Office Postage / Mailing Services

900

900

900

5140 Accounting Services

3,296

3,296

3,300

Total 5150 Temporary Help / Office Assistant

4,837

4,837

0

5160 District Liability Insurance

1,674

1,674

1,700

5180 Business License/Annual Report to State

150

150

150

5165 Other Expense

250

250

250

Total 5100 District Office

17,657

20,357

15,550

5200 Programs & Services

5220 Website

1,200


0


0

5225 Telecommunications

500


500


500

Total 5240 MWLS Program

1,200


1200


323

5250 Women & Religion Program

10


10


0

Total 5200 Programs & Services

2,910

1,710

823



5300 Board & Committees



Total 5301 District President

1,000


1,000


1,000

Total 5305 District Board

2,000


2,000


3,000

5325 Board Discretionary Fund

250


250


250

5335 District UUA Trustee

500


500


500

5340 Nominating

275


275


275

5350 Annual Program Fund Chair

150


150


150

5355 Dist. Compensation Consultant

200


200


200

5358 Ministerial Settlement Rep (PT)

700


700


700

Total 5365 Congregational Resources

2,550


2,550


2,550

5380 Religious Education Support & Resources

2,200


2,200


2,200

5385 Young Adult Steering Committee - YASC

3,000


3,000


2,500

5390 District Youth Steering Committee - DYSC

3,000


3,000


2,500

5395 Women & Religion Committee

10



5405 New Initiatives

100


100


100

Total 5300 Board & Committees

15,935


15,925


15,925

Total Expenses

275,403


263,205


278,388

Net Income

(3,447)


(2,303)


(14,876)

Kimberlee Carlson, Youth & Young Adult Coordinator

kimberlee09-smAnnual Report 2011

As Youth and Young Adult Coordinator of the CMwD, I provide staff support for budgeting, disbursements, committee meetings and events, governance, policies, and to maintain youth and young adult websites and multiple listservs. I also answer phone calls, e-mails, and meet with UU congregations, members and parents about youth and young adult issues. Primarily, I have helped empower our youth and young adults by supporting the following committees and activities. This year that work has shifted to include planning for a transition to the regionalization of this work.

YASC (Young Adult Steering Committee) is the young adult leadership group in CMwD. The mission of YASC is to build community and to foster growth in the Central Midwest District Unitarian Universalist Young Adult movement.  YASC members are members of our congregations that are elected by young adults in our district at our semiannual young adult conferences.  YASC seeks to cultivate and integrate the presence and experience of young adults into UU congregations.

YASC also hosted OPUS in Kankakee, Illinois this summer for four days of camping and reconnecting as we helped in the return of this amazing event! Opus is the annual spiritual retreat of the Continental Unitarian Universalist Young Adult Network. OPUS included daily worship and workshops that included artistic exercises, philosophical discussions, and spiritual reflection. Additionally OPUS attendees enjoyed the pool, a challenge course, river swimming and on Friday, we planted native plants, hacked Honeysuckle and harvesting at Midewin National Tallgrass Prairie. Check out our video: http://www.youtube.com/watch?v=Ol7RhQHka50

Our fall Young Adult conference called Conceptions: Big Ideas about Love & Sex was held in at First Unitarian Society in Madison, Wisconsin. This event explored the roles that gender and sexuality play in our lives, and foster discussions about the many different forms love can take. We also encouraged sexual responsibility by passing out safer sex kits to tailgaters at the Wisconsin Badger football game and promoting Standing on the Side of Love. The highlight of this conference was connecting with MUUYACM, the Madison campus ministry and sharing potluck and Saturday worship with the congregation at FUS.

YASC also volunteered at District Annual Assembly 2010 by presenting a multi-generational worship on Saturday.  

DYSC (District Youth Steering Committee) has been the youth leadership group elected by youth from our district at our District Youth Council.  DYSC works as youth leaders at district youth conferences by presenting the rules,  patrolling overnight with adults and being on the discipline committee. They also offer a youth perspective on conference policies, rules and vision for our district youth work.

Our district youth conferences continue to be extremely popular and average attendance is between 200-300 participants each spring and fall. The Beatle-themed fall conference was named “Here Cons the Sun,” and hosted by the Evanston, IL UU Congregation. Fall conference, Some-Con A Wonderful was hosted by Unity Youth Group and at the Rockford UU Congregation. Both conferences featured a medley of workshops, social justice speakers, worship, dances and fun.

We are pleased to announce that this spring Countryside UU Church of Palatine, IL will be hosting the spring youth conference on April 1-3, 2011. Leadership at Countryside has carefully considered this decision and agreed to follow the policies and procedures developed in our district for the safety of all youth who participate.  In this time of transition for district youth services, Countryside Church will be using a conference consultant to replace supervision from the district at the conference. Heather Godbout, youth advisor for Unity temple and fall conference host, has been hired to fill this role. Heather has a long history as an outstanding youth advisor in our district and we are very happy that she has agreed to do this.

CMWD Youth Council is a district event where youth connect, share resources, receive leadership training and participate in DYSC elections. 20 CMwD congregations were represented by 35 youth at Dupage, IL UU Congregation in July of 2010. Youth Council featured a series of leadership workshops, worships and community building activities.  Participants also discussed the future growth of youth ministry in the district and the role DYSC can play to make our visions a reality.

I also helped plan and teach Youth Midwest Leadership School in Beloit, WI this past summer. Midwest Leadership School is a week-long intensive experience designed to engage youth participants in all aspects of leadership in a Unitarian Universalist faith community. It challenges and trains Unitarian Universalist youth in three areas: Leadership Skills Development, Worship, and Religious Values & Heritage. We were pleased to have 23 youth attend and to unite adult staff from Heartland, Prairie Star and CMWD to make this event a success for the second time this summer. We have already begun planning and staffing for the school that will be happening in 2011.  Our featured video about Youth MLS: http://www.youtube.com/watch?v=fRC3NKvLGV8

Thank you for the opportunity to work with all the youth, young adults, their allies and congregations of CMWD for the past 6 years.

Blessings,

Kimberlee Tomczak Carlson

Gretchen Ohmann, Communications Coordinator

gretchen-da2010Annual Report 2011

Our CMwD Media Team did quite a nice job this year at District Assembly. Several volunteers kept their keen eyes on photo ops and our video camera on major events. You can hear the Sermon Contest winner on our Podcasts page and view the Photo Album(s) on our Facebook page. Writer Pat Goller from ALUUC in Springfield also posted a DA report on her Blog.

Online workshops continued to grow in popularity. Collaborating with Phil Lund from Prairie Star District and Lisa Presley from Heartland District, we moved all of the online workshop recordings from the three Districts to one central location, www.midwestuuleadership.org. There you'll find not only the latest recorded webinars with their PowerPoint presentations and handouts, but the main calendar for the upcoming workshops.

Facebook has been something we've just dipped our toes into over the past year or so. We update it on a more casual basis than the website, but it does have extra goodies. We have set up a listing there of the CMwD congregations who have Facebook pages. Let me know if you start up a page for your congregation and be sure to "Like" the CMwD page!

Tech tweaks and improvements were the mainstay of our website work this year. Since introducing online event registrations, we've been able to implement and refine automatic report spreadsheets for the event organizers. Midwest Leadership School online registration was set up with these same tools.

Some of the news feeds have been improved, and you can now find a specific listing of upcoming online workshops right below our regular Upcoming Events. For the serious techies, you might be interested to know that we accomplished that by feeding the WordPress calendar events from Midwest UU Leadership directly to the CMwD site using Google's Feedburner.

Behind the scenes we made more consistent use of automatic backups and program upgrades, both of which add to the security of our site data. Thanks to Prairie Star's Phil Lund, we've learned more about WordPress in addition to our favorite Joomla Content Management System. We've consulted a bit with congregation webweavers and networked with our neighboring Districts.

We concentrated mightily on reviewing and revising the way we populate our e-mail lists, with the big change being a switch to using the UUA data rather than publishing our own directory. They have improved their data gathering system. Now you can Find a Congregation through the UUA website. To update your congregation's leadership information, you can go directly to my.uua.org. Is your congregation's data up-to-date with the UUA?

This year I've also been in a good spot to help Peggy with some of the office work like snail mailings and database maintenance. Doesn't sound glamorous, but I do enjoy the work!

How can our District web tools be more useful to you? I invite you to contact us any time with your ideas and questions.

Peace,

Gretchen

Communications Coordinator

Peggy Boccard, District Administrator

Peggy_June_2009Annual Report 2011

District Assembly last year was a slightly different format than we’ve had in the past.  Instead of a keynote speaker, we had a panel discussion with leaders from growing congregations, and the breakout sessions were discussions of themes from the panel presentations. From comments received, many attendees liked this format. 

This year we will again be doing a slightly different format. We will have a keynote speaker, the Rev. Mark Morrison-Reed, to discuss the Perversity of Diversity and the challenges of becoming more culturally and racially diverse in our denomination in two two-hour sessions.

Rather than having formal breakout sessions, we will be having an extended lunch period with Topic Tables for small group discussion. This was a format tried last year and it was enthusiastically received.

We will again have a table specific for the Media Team where team members can gather, and where you can come to ask questions and get knowledgeable answers to your technology issues!

At General Assembly we took advantage of being a Virtual Office and simply declared that a specific table in the exhibition hall was the Central Midwest District Office. Folks knew to meet us there and they did!  As we work more and more closely with our neighboring districts, we hope to coordinate our “offices” at the upcoming GA. In fact, the Ingathering at GA this year will be a joint effort for the Midwest Region.

As have many organizations in these difficult times, the Central Midwest District last year found itself in tightened financial circumstances and to meet these, every member of the staff took a week's unpaid furlough. However, we did it in a most positive way.  We decided that when we took our furloughs we would not do any district work in that time, but would use it in the most creative way possible. I, for instance, used the time to paint landscapes; others used it to travel; others to refresh their environment.  Each was unique as the individual.

We've discovered a number of tools to help us with this, some of which may be useful to you, too. For instance,

  • The regional Midwest UU Leadership telephonic workshops continue to be enthusiastically attended.  These are short (about one hour) single topic workshops on issues of importance to congregations. We hope to see more attending. We use Freeconferencecall.com for these, which, as implied, is free for you to sign up.  If you have unlimited service with your telephone, even the call is free for a very valuable information resource.
  • We continue to rely heavily on online file services to not only store our many files, but also to conveniently transfer larger electronic files to each other. Among the major file server uses are recordings of workshops that are then linked back to our web site for your listening (and sometimes viewing!) pleasure if you were unable to attend.
  • For several years now we have been relying on email and links back to the document file system on our web site to provide materials for our Board and Committees. In the spirit of openness, with very few exceptions for sensitive items, all documents are available publicly for you to see on our web site as well.
  • We are continuing to provide documents to our congregations and their delegates to District Assembly electronically for a substantial savings of time and dollars. In addition, a good third of our Chalice Lighters have opted to receive their Call letters electronically rather than on paper via the US mails, again saving printing and postage costs which can better be used for resources for our congregations. 
  • The Central Midwesterner monthly newsletter continues to evolve, and is now often a compilation of articles that appear on our web site in a convenient and compact format with links to sent directly to your email.
  • The staff meets virtually every week using an internet telephony provider. And we've even held Board meetings, Committee meetings and Finance Working Group meetings with all members dialing in. I know Ian and Dori hold many multi location meetings via conference call.
  • As many of your congregational administrators are aware, the UUA has created a web tool called MyUUA.Org where designated users from every congregation in the country can go in and update their own records online. We have been working with them, and as of this year we stopped asking congregations to repeat their same information to both the UUA and us. We now get our congregational leadership information from the MyUUA.Org site. This will allow our district information to be as up to date as you good folks can make it.

As always, we welcome your calls and emails with comments, suggestions, questions, requests for help, and even just to say hello!  Don't be a stranger!  Let us hear from you!

Peggy Boccard

District Administrator