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TO:        Presidents, Ministers, Religious Educators, Musicians, and Administrators of Member Congregations

FROM:   Eric Huffer, MidAmerica Region Board President

DATE:   April 13, 2018

RE:         CALL TO THE ANNUAL MEETING OF THE MIDAMERICA REGION

This is the Official Call for the 2018 MidAmerica Region Ingathering and Annual Business Meeting:

Wednesday, June 20, 2018
Kansas City Convention Center – Room To Be Announced
301 W 13th St, Kansas City, MO 64105
Business Meeting begins at 4:30 PM Central Daylight Time

This Call to Meeting notification also includes:

Delegates:

The Bylaws of the MidAmerica Region of the UUA state that congregations and individual members of the Church of the Larger Fellowship may have the same numbers and kinds of delegates at the Region’s Annual Meeting as are permitted at the UUA General Assembly. This includes member delegates in the numbers set out in the UUA Bylaws. In addition, ministers in fellowship serving congregations, credentialed religious educators, credentialed musicians, and those serving as directors of religious education are also eligible to be delegates. Delegate cards in the appropriate numbers will be mailed to congregations in early May, 2018. Delegates must bring their delegate credentials to the Annual Meeting and register for their voting credentials.

Voting materials will be made available on the MidAmerica Region website (www.midamericauua.org/ra) and will be emailed to all administrators, presidents, ministers, religious educators, credentialed musicians, and those on our newsletter mailing list by May 21, 2018.

Questions?  Contact the Regional Office at 312-636-9724,or email midamerica@uua.org 

Annual Meeting FAQs

When should we receive our Delegate Credential Cards? The Delegate Credential Cards should reach your congregation office shortly after May 4, 2018.

When will delegates receive voting materials? Voting materials will be emailed to all administrators, presidents, ministers, religious educators, credentialed musicians, and to those on our newsletter mailing list by May 21, 2018. Materials will also be available on the Region website. Because of our commitment to the environment, we will not be making copies available at the meeting.

How many delegates is each congregation entitled to send to Annual Meeting? This document contains a list of congregations, sorted alphabetically by state then city, that shows the number of delegates each congregation may send to the Annual Meeting. 

Should you believe that the number of delegates is in error, please contact Lisa Presley, Congregational Life Consultant, at lpresley@uua.org or 248-514-5458.

How is the number of delegates determined? The number of delegates is determined by the MidAmerica Bylaws. For congregational delegates, the numbers are the same that the congregation would be entitled to for General Assembly. Ministers in fellowship serving congregations, affiliated ministers, ministers emeritus/emerita, credentialed religious educators, credentialed musicians, and directors of religious education are afforded delegate status by virtue of their position.

How are membership numbers determined for each congregation? The congregational membership is reported/certified with the UUA in February each year. The number of certified members as reported by February 1, 2018, is used to determine number of delegates for each congregation for this year’s Annual Meeting.

Governance Resources

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